398/2023-2024

Aizawl, the 27^th March, 2024: The State Election Commission, Mizoram has decided to undertake Summary Revision of Village Councils Electoral Rolls for use in the By-Election to fill vacancy of seat in respect of New Siaha East-II & College Vaih-III Village Councils Constituency under MADC, with reference to 1^st April, 2024 as the qualifying date as per the Schedule indicated in table-II below.

I. List of vacancy:

II. Schedule for Revision of Electoral Rolls: 

1)      Subject to the provisions under the relevant Rules, a person shall be qualified for registration in an Electoral Roll if he-

a)      is a Citizen of India;

b)      is a member of a Scheduled Tribe;

c)      is a permanent resident  of the respective Village Council ;

d)     is not below the age of 18 (eighteen) years on the qualifying date, i.e.  1.4.2024;

e)      is not of unsound mind and does not stand so declared by any competent court;

f)     is not disqualified from voting under the provisions of any law relating to corrupt practices and other offences in connection with elections.

2)      The name of any person who becomes so disqualified after having been registered in an Electoral Roll shall forthwith be struck off from the Electoral Roll in which it is registered.

3. Conditions of Registration:

   (1)  Subject to the provisions of Rule 21 of the Mara Autonomous District Council (Election to Village Councils) Rules, 2014, every person who -

           (a)        is not less than eighteen years of age on the qualifying date, and

         (b)      is ordinarily resident in a constituency for one hundred eighty days during the qualifying period, shall be entitled to be registered in the Electoral Roll for that Constituency.

   (2)  For the purpose of clause (b) of sub-rule (1), the expression “Ordinarily Resident” shall have the same meaning as assigned to it by section 20 of The Representation of the People Act, 1950 (43 of 1950).

4. No person to be registered in more than one Village Constituency: No person shall be entitled to be registered in the Electoral Roll for more than one constituency at a time.

5. No person to be registered more than once in any Village Constituency: No person shall be entitled to be registered in the Electoral Roll for any constituency more than once.

6. Segregation of Electoral Rolls : The Electoral Registration Officer will segregate all parts of the electoral rolls of the relevant Assembly constituency into as many parts as the number of the Village Council contained therein each part conforming to one Village Council after carefully checking out the boundaries of the bifurcated Village Council as notified by the MADC authorities. If required, relevant parts may be taken out from the neighboring Assembly constituency if area of a Village Council falls in more than one Assembly constituency. After segregation of the parts of the District Council electoral roll it will be treated as the draft electoral roll for the relevant Village Council constituency.

7. Preparation of Electoral Roll: The Electoral Roll for every constituency shall be prepared with reference to the qualifying date as aforementioned. As provided under Rule 16 of the Mara Autonomous District Council (Election to Village Councils) Rules, 2014, the electoral rolls of the Assembly Electoral Roll as integrated shall be the Draft roll for the purposes of the Summary Revision. The Electoral Rolls so integrated, prepared and published in accordance with these provisions may be referred to as the Mother Roll of the Village Council constituency.

8. Electoral Roll not to be divided in parts: The Electoral Roll of a Village Council constituency shall not be divided in parts but shall be numbered consecutively beginning from the number one. Where there are sub-Villages in a Village Council constituency, the Electoral Registration Officer may direct to enter the names of the electors locality-wise. This, however, shall not be compulsory but shall be left at the free discretion of the Electoral Registration Officer. In any case, the serial numbers of the electors shall be consecutive all through.

9. Access to certain register : For the purpose of preparing electoral rolls or deciding any claims or objections to electoral rolls, the Electoral Registration Officer / Asst. Electoral Registration Officer and any person employed by him for the purpose shall have access to any register of births and deaths and to the admission register of any educational institution, and it shall be the duty of every person in charge of any such register to give to the said officer or person such information and such extracts from the said register as he may require.

10. Publication of Electoral Roll in draft : As soon as the segregation and integration of Electoral Roll for a constituency is ready, the Electoral Registration Office shall publish it in draft, by making a copy thereof available for inspection and displaying a notice in Form 2:-

         a)    at his Office, and

         b)    at such place in the constituency as may be specified by him for the purpose.

District Election Officer shall convene a meeting of representatives of all political parties and NGOs on the day of draft publication and the District Election Officer should explain the Schedule in detail and obtain their co-operation.

District Election Officer/Electoral Registration Officer shall ensure that adequate number of copies of electoral rolls are printed and kept ready at least one day before the publication of Electoral Rolls in draft. Electoral Registration Officer shall also supply free of cost two copies of each draft roll to every Political Party recognized/registered by the Election Commission of India and proper acknowledgement be obtained and kept in record.

Further, two printed copies of the Draft roll shall be given to each Village Level Officer appointed  by District Election Officer / Designated Officer with a direction that they shall, without fail, display it at the designated polling station for public inspection.

11. Period for lodging claims and objections: Every claims for inclusion of a name in the roll and every objections to an entry therein shall be lodged within the stipulated period from the date of publication of the roll in draft. 

12. Form for claims and objections:

1)      Every claim shall be in Form 3 and signed by the person desiring his name to be included in the roll.

2)      Every objection to the inclusion of a name in the roll shall be in Form 4 and preferred only by a person whose name is already included in the roll in which the name objected to appears.

3)      Every objection to a particular or particulars in an entry in the roll shall be in Form 5 and preferred only by the person to whom that entry relates.

13. Manner of lodging claims and objections: Every claim and objection shall be presented to the Electoral Registration Officer/Asst. Electoral Registration Officer or to any person employed by him in this behalf who shall forward it with such remarks as he considers proper to the Electoral Registration Officer/ Asst. Electoral Registration Officer.

14. Disposal of claims and objections: The Electoral Registration Officer / Asst. Electoral Registration Office shall, after such inquiry / hearing at the designated location as he thinks fit, take each case of claim or objection into consideration on merit and decide by accepting or rejecting each case by making a speaking order to the best of his own judgment, and within the stipulated period from the last date of the period for lodging such claims and objections.

15. Final publication of roll:

1)      After disposal of claims and objections, the Electoral Registration Officer shall prepare final list of electors and publish the roll, together with the list of amendments, by making a complete copy thereof available for inspection and displaying a notice in Form 6 at his Office.

2)      On such publication of the roll, together with the list of amendments thereof, shall be the Electoral Roll of the concerned Village Council constituency.

It must be ensured that only Government Servants who are well conversant with preparation of Assembly/ District Council Electoral Rolls are appointed to function as Village Level Officer (VLO) for the said Village Council Constituency.

The State Election Commission further directs that the appeals against the decision of the Electoral Registration Officer be filed before the District Election Officer (DEO) & Appellate Authority within 3 (Three) day from the date of announcement of the decision of the Electoral Registration Officer/Asst. Electoral Registration Officer and appeal thereto shall be decided by the DEO & Appellate Authority. After the Appeals are decided by the DEO & Appellate Authority, list of names should be prepared for printing and publishing.